Blog Teknokrat – Praktik Terbaik Manajemen Proyek | TechRepublik
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Blog Teknokrat – Praktik Terbaik Manajemen Proyek | TechRepublik

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Jack Wallen menguraikan praktik terbaiknya untuk manajemen proyek untuk memastikan tim Anda berjalan secara efisien.

Proyek tim yang mengelola dengan menggambar rencana di jendela.
Gambar: NDABCREATIVITY/Adobe Stock

Manajemen proyek mungkin merupakan salah satu hal terbaik yang dapat Anda terapkan untuk tim Anda. Anda mungkin dapat melakukannya tanpa manajemen proyek jika perusahaan Anda lebih kecil dan proyek Anda sederhana dan minimal, tetapi begitu Anda mulai berkembang, atau proyek Anda menjadi semakin kompleks, Anda perlu bergantung pada manajemen proyek untuk membuat tim Anda terus maju .

MELIHAT: Mempekerjakan kit: Manajer proyek (Premium TechRepublic)

Saat pertama kali terjun ke dunia manajemen proyek, Anda harus melakukannya dengan rencana yang solid, pemahaman tentang cara kerjanya, dan penggunaan beberapa praktik terbaik yang mudah diterapkan. Itulah tepatnya yang ingin saya fokuskan hari ini — beberapa praktik terbaik yang dapat membantu manajemen proyek Anda mulai bekerja.

Praktik terbaik manajemen proyek teratas

Mulailah dengan sebuah rencana

Manajemen proyek adalah tentang memastikan rencana Anda diterapkan semulus mungkin, tetapi jika Anda mendekati manajemen proyek tanpa terlebih dahulu memiliki rencana, tidak masalah alat manajemen proyek apa yang Anda gunakan — atau seberapa baik Anda menggunakannya. Tanpa rencana yang baik, Anda akan berjuang.

Bahkan sebelum membangun proyek Anda dalam platform manajemen proyek, Anda harus masuk dengan rencana yang sepenuhnya direalisasikan untuk apa proyek itu, apa tujuannya, seberapa jauh Anda berencana untuk membawanya melampaui tanggal pengiriman asli, apa tujuannya, dan bagaimana proyek akan menguntungkan perusahaan dan pelanggan Anda. Tanpa rencana yang bisa diterapkan, seluruh proses akan menjadi pekerjaan berat.

Berkomunikasi secara teratur dengan pemangku kepentingan utama

Tidak ada yang membantu proyek berjalan secara efektif seperti komunikasi yang baik. Siapkan alat apa pun yang diperlukan agar tim Anda tetap berkomunikasi. Apa pun perangkat lunaknya, sangat penting bahwa semua anggota tim Anda didorong untuk menjaga jalur komunikasi tetap terbuka satu sama lain, manajemen, dan pemangku kepentingan.

Komunikasi dapat berjalan melalui server obrolan, email, forum, atau jenis platform lainnya selama saluran komunikasi tersebut tetap terbuka. Manajer proyek juga harus dapat dijangkau dan selalu berhubungan dengan pemangku kepentingan tanpa terlihat seolah-olah mereka mengelola mikro.

Dokumentasikan sumber daya Anda

Sumber daya dapat berarti anggota tim, server, ruang rapat, bandwidth, dan lainnya. Satu hal yang perlu diingat adalah Anda tidak memiliki sumber daya yang tidak terbatas, dan pengelolaan apa yang Anda miliki dapat menjadi kunci keberhasilan proyek Anda.

Dengan dokumentasi sumber daya yang solid, Anda akan selalu memiliki gagasan tentang apa yang sedang digunakan, bagaimana penggunaannya, dan bagaimana menggunakannya secara lebih efektif. Anda juga harus membuat rencana sumber daya sehingga Anda tahu persis bagaimana semuanya akan digunakan selama siklus hidup proyek.

Memantau beban kerja

Hal terakhir yang Anda butuhkan adalah membebani anggota tim tertentu atau tim Anda secara keseluruhan. Anda dan manajer proyek Anda harus selalu mencermati beban kerja proyek Anda. Ketika Anda menemukan satu anggota tim atau tim diminta terlalu banyak, inilah saatnya untuk membagi tugas sehingga kelelahan dapat dihindari. Orang yang kedua menjadi terbakar, mereka akan dianggap tidak efektif untuk proyek tersebut. Dengan memantau beban kerja tersebut, Anda dapat menghindari kemungkinan seperti itu.

Mempekerjakan manajemen risiko

Risiko ada di mana-mana, dan dibutuhkan banyak upaya untuk mengelolanya. Mempekerjakan manajemen risiko berarti Anda dapat bersiap untuk yang terburuk sambil berharap yang terbaik. Agar berhasil mengelola risiko, Anda perlu menyusun tim respons risiko, mengidentifikasi semua risiko yang mungkin terlibat, menyelesaikan analisis risiko, menetapkan pemilik untuk setiap risiko, dan bersiap untuk mengambil langkah-langkah yang diperlukan untuk menangani setiap risiko yang muncul dengan sendirinya.

Cegah creep lingkup

Ini akan menggoda di beberapa titik dalam siklus hidup proyek Anda untuk melampaui batas-batas proyek Anda. Anda mungkin menemukan bahwa fitur baru mungkin diperlukan. Namun, Anda belum merencanakan fitur itu, dan mencoba menambahkannya pada saat ini dapat membuat seluruh proyek menjadi kacau.

Alih-alih menambahkan fitur baru itu di tengah-tengah, pertimbangkan itu sebagai fitur untuk rilis baru proyek atau add-on yang dapat dibuat setelah proyek dikirimkan. Tetap dengan rencana awal agar bisa berjalan lancar.

Adakan pertemuan rutin tapi singkat

Pertimbangkan untuk mengadakan pertemuan “berdiri” mingguan atau harian sehingga semua orang selalu berada di halaman yang sama. Pertemuan-pertemuan ini harus singkat dan to the point. Jangan menyimpang dari topik dan jangan menahan pemangku kepentingan Anda terlalu lama, jika tidak mereka akan menganggap pertemuan ini sebagai hal yang mengganggu. Masuk, katakan apa yang perlu Anda katakan, biarkan orang lain masuk dan keluar. Itu dia.

Simpan dokumentasi yang ekstensif

Satu hal yang selalu saya temukan di pinggir jalan adalah dokumentasi. Ini adalah sebuah kesalahan besar. Anda tidak hanya harus menyimpan dokumentasi yang dibuat dengan baik untuk apa pun yang sedang Anda bangun, tetapi Anda juga harus menyimpan dokumentasi ekstensif untuk proyek secara keseluruhan. Catat siapa yang melakukan apa, bahasa apa yang digunakan dan hampir semua aspek lain dari proyek yang Anda bisa. Semakin banyak dokumentasi yang Anda simpan, semakin efisien proyek akan berjalan dan semakin besar kemungkinan Anda dapat mengulangi proyek yang sukses jika Anda membutuhkannya.

Berlangganan ke TechRepublic Cara Membuat Teknologi Bekerja di YouTube untuk semua saran teknologi terbaru untuk profesional bisnis dari Jack Wallen.

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